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Leadership guide/The whole institutional enterprise

The whole institutional enterprise

Govern AI wherever
the work happens.

Use a common decision standard across the academic enterprise, administration, student services and regional partnerships.

Student services

Advising, enrollment, financial aid and accessibility. Protect eligibility decisions and preserve a usable route to a person.

Academic enterprise

Program planning, assessment design, research, grants, libraries and accreditation evidence. Preserve academic authority, provenance and confidential material.

People and employment

Recruitment, workload, performance and staff development. Examine disparate effects, employee rights and accountable review.

Finance and procurement

Forecasting, purchasing, payment and vendor management. Separate recommendation, authorization and execution.

Institutional operations

IT, facilities, safety, communications and advancement. Set access, action, continuity and recovery boundaries.

Regional mission

Workforce programs, apprenticeships, employer partnerships and lifelong learning. Prepare people for changed work without narrowing education to one vendor.

Ask the same
core questions.

The answer may differ by function. The discipline should stay coherent.

• What institutional purpose does this use serve, and who is affected?
• Does it provide information, recommend a decision or execute an action?
• Which information, records, systems, vendors and permissions are involved?
• Who owns the service, who can authorize it and who can stop it?
• What human capability, consultation and specialist review are required?
• What evidence supports a bounded trial, wider use or a decision to stop?

A finance agent
changes the risk.

An illustrative administrative case.

An assistant checks invoices and prepares payment files. A new feature can change supplier details and release a payment. Those are separate permissions with different consequences.

Keep established separation of duties and approvals. Constrain access and actions, test misleading invoice content, record material changes and plan recovery. Expansion into action requires a fresh decision based on the changed scope.

Review the action boundary→Work through approval→Leadership responsibilities→

Keep specialized
authority intact.

Research, clinical work, employment, financial aid and safety may carry additional obligations. Route applicability and approval to the responsible offices.

Use the requirements map→Clarify responsibility→

A conversation when it would helpMake the next
decision clearer.

HumanSkills can help your team review a draft, work through a consequential use or connect governance to capability building.

Talk through the work→

Your institution retains its decision and approval authority.